How to apply to graduate

Students apply to graduate at the beginning of the semester that they will be completing all degree requirements (including all required courses).

Summer 2021 Graduation Applications are submitted electronically. Students must complete the eservices intent to graduate by  Friday, July 2, 2021.  Please read the following instructions carefully if you are expecting to graduate in Summer 2021.

The following steps must be completed in order for your graduation application to be filed.  They consist of the e-Services checkout, the departmental Exit Survey, and the departmental Google Checkout.  Make sure to read all of the instructions below and follow them closely:

1) Complete the “Intent to Graduate” Survey through eServices by July 2, 2021

  1. Go to e-Services:
  2. Login to MyVCU
  3. Select the e-Services Tab
  4. Click the e-Services Button
  5. Select the Student Tab
  6. Select Student Records
  7. Select Apply to Graduate (this will start the checkout procedure)
  8. You can confirm that your application is submitted by selecting “View Application to Graduate”
  9. Double check the spelling of  your name!

Please note that initiating the e-Services graduation checkout can prohibit future registration. If you are still making changes to your schedule, do not yet complete this survey. If you initiate the e-Services graduation checkout procedure by mistake (i.e. by clicking on the Survey Complete button) or too early in your academic career, please contact Degree Audit at or 804-827-1673 immediately so that the action can be rescinded and the registration restriction removed.

2) and 3) Complete the Department of Biology Undergraduate Exit Survey and Graduation Checkout by July 2, 2021 (you will also need to access your Degreeworks audit):

  • Complete the survey at the below link. Upon completion of the survey you will automatically be rerouted to the Graduation Checkout Google form.

Biology Undergraduate Exit Survey

Students who will be completing all degree requirements during the Summer 2021 semester and are ready to graduate must complete this process (including students who have previously applied to graduate but did not successfully complete requirements).

When completing the Graduation Checkout Google form:

  • The name that you enter in for your first and last name in the google checkout form is how it appears in the fall or spring Biology graduation presentation. So make sure you spell it correctly – we are not going to double check your spelling. We do not list middle names in the program.
  • For minor(s): Check your degree audit to make sure you minor(s) is listed correctly, if applicable. If a minor needs to be added or removed, please complete a change of minor form at this link:

Change of Minor Form

We will not be able to submit your graduation application until your minor is correctly listed.

  • For foreign language: Check your degree audit to make sure your foreign language is fulfilled. If you still need to complete a foreign language waiver process, please complete ASAP. We will not be able to submit your graduation application until your foreign language waiver is processed.
  • Check your degree audit to make sure all degree requirements are completed or in progress and check your credits. Everything on degreeworks should either show as completed or in progress.

o Biology major area- you should have a minimum of 40 credits of biology and all course requirements should be completed or in progress. Check to make sure duplicate credits are not counting here.
o Upper-level area- you should have a minimum of 45 credits of upper-level. Check to make sure duplicate credits are not counting here.
o Total credits- you should have a minimum of 120 total credits. Check to make sure duplicate credits are not counting here.
o GPA- your cumulative and major GPA must be a 2.0 or higher at the time of graduation.

  • Please complete all pages including information about to be completed courses (if applicable) and graduation ceremony information

If anything looks strange/wrong on your degree audit (course missing, course not slotting where you think it should, etc.) please e-mail ASAP to resolve the issue. It is important that your degree audit accurately reflects completion of degree requirements (all boxes should be green with a check mark or blue with a single squiggly line to indicate it is in progress). If you are unsure of duplicate credits, please check with a biology advisor. Every semester we have students who cannot graduate due to duplicate credits; it is better to be safe than sorry.

Your responses will be submitted to the Department of Biology advising office and will be reviewed by an advisor. The advisor will then electronically submit your application if it is approved. Completion of the VCU Intent to Graduate and Department of Biology Graduation Checkout does not automatically mean a student has been approved for graduation. You will receive an e-mail from the advising office to update you on the status of your application. This could take several weeks. The advisor will not be able to submit your application unless your major, minor and foreign language are correctly recorded on your degree audit. Fix these issues as soon as possible if they exist.


Everything you need to know about studying a BS in Biology at VCU

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